Annual Meeting: Know Before You Go

  • Annual Meeting starts Tuesday 20-OCT at 6pm, Check-in starts at 5:30pm.
  • Meeting Location: Univ. of Houston - Clear Lake, Bayou Building, FOREST ROOM: 2700 Bay Area Blvd.
    • Forest Room is off Atrium II in the Bayou Bldg. - Enter using the EAST ENTRANCE.
  • Parking: FREE PARKING FOR RESIDENTS in Lot D1.
    • Residents should NOT need to pay the parking station - during the meeting.
    • Parking is FREE From 6:00pm-9:00pm! THIS IS AN IMPORTANT DETAIL!
  • Meeting agenda & UHCL maps with more information, below.
uhcl_-_bayou_bldg.pdf
File Size: 396 kb
File Type: pdf
Download File
parking_map__directions_lot_d1_forrest_room.docx
File Size: 188 kb
File Type: docx
Download File
reserve_study_-_report_out.pdf
File Size: 12244 kb
File Type: pdf
Download File

Board of Director Elections

  • 2 of 5 Board of Directors positions are vacant and will be elected to a 2-year term.
  • ​There are 1 total candidates.
  • There’s 3 ways to vote
    • In-person at Annual Meeting on Tuesday 20 October at 6pm in the Forest Room at UHCL
    • Absentee hard-copy (paper) ballot, picked up at the BFCA office at 15715 Lake Lodge Drive (Tu-Th 11a-4p)
    • Online via your PayHOA residential portal (must log-in) > click on "Votes" on the left menu
    • Notice (READ THIS): Only one ballot per single address (resident) will count.  If multiple ballots are received for a single address, the latest submitted ballot supersedes any previous ballot. Any paper ballot received supersedes an online ballot, and an in-person ballot supersedes all other methods of voting. Paper ballots which are returned unsealed, unsigned, or without credentials cannot be counted. Ballots which are returned with more than the allowed names selected cannot be counted. By submitting an absentee ballot, if you chose not to attend the Annual Meeting, you forgo the opportunity to consider and vote on any action from the floor. A nomination taken from the floor in a board member election is not considered an amendment to the proposal for the election. If you desire to retain this ability, please attend the meeting in person.

  • Sample Ballot - this cannot be used as your absentee hard-copy ballot
2026_sample_ballot.pdf
File Size: 79 kb
File Type: pdf
Download File

CANDIDATES

Javier Rodriguez

Picture
Park Estates Lane 
Dear Bay Forest Neighbors,
My name is Javier Rodriguez, and for the past decade, I have been proud to call Bay Forest home. My wife and I are raising our three children here, and we are deeply committed to the success and vibrancy of our neighborhood through our involvement in local community events and charities.
As a business owner with 20 years of experience managing high-net-worth personal assets, I have applied my expertise in contracts, logistics, and financial review to serve our community. During my current tenure as Vice President, I have focused on delivering tangible results for all residents:
​
- Restoring Standards: Brought community maintenance back to the high level Bay Forest deserves.
- Financial Strength: Streamlined expenditures and strengthened our community’s overall financial health.
- Future Planning: Initiated a comprehensive reserve study to ensure long-term stability without unexpected burdens.
- Major Improvements: Successfully brought new major projects to fruition to enhance our shared spaces.

I am running for re-election to continue providing transparent, fiscally responsible leadership for the place my family calls home. I would be honored to have your vote.

Sincerely,

Javier Rodriguez
Bay Forest Resident & Vice President​